HOYNG ROKH MONEGIER is a boutique law firm specialised in IP and pharma regulatory with offices that work closely together in 5 EU countries. We aim to offer innovative, pragmatic and practical business solutions for the questions and challenges of our clients.

Your role

We are looking for the assistant who wants to be responsible for:

• the organization and administration of the work of several partners and associates
• typing, drafting, formatting lay out and proof reading for correspondence, submissions, memoranda, power point presentations, etc.
• calendar management: meetings, conferences, business lunches, travel and conference calls
• opening and managing client matters
• following up on e-mails, correspondence and action lists in client matters or office related topics
• telephone and reception contact for the office
• invoicing, expenses and follow-up of billing
• maintenance of efficient filing & archiving
• library administration and/or other internal office tasks
• performing online searches or looking up information in the library
• making sure deadlines are met and managing priorities

Your profile

What we require from you to be able to fulfil your role:

• highly motivated and dynamic personality
• pro-active and committed to delivering results
• client, quality and detail oriented
• eloquent, discrete, service minded and able to handle high level contacts
• excellent English, Dutch and French (written & spoken)
• impeccable knowledge of Office (Outlook, Word, Excel, Powerpoint, OneNote,…) and vast experience with general computer skills
• well organized and able to manage priorities, stress situations and sometimes short deadlines
• a positive and open minded team player
• very mature ownership of responsibilities

What we consider as strong plus:

• previous experience as a personal / legal assistant, even more so in a law firm
• experience in working with legal software, like iManage a.o.
• experience in working with time keeping and financial software

We offer

A working environment where you can express yourself as you are, with a strong focus on diversity and inclusion. A varied and busy personal assistant role in a dynamic office environment, with room for personal development and growth. A good salary and attractive working conditions with extra-legal benefits (group insurance, medical care insurance, meal vouchers,…).

Does this sound interesting to you? Contact us and apply immediately. We would love to receive your motivation letter or e-mail, together with your CV on HR-brussels@hoyngrokh.com