HOYNG ROKH MONEGIER

HOYNG ROKH MONEGIER Europe LLP (HRM Europe) is a Limited Liability Partnership under the laws of England and Wales. The HOYNG ROKH MONEGIER group of companies further consists of:

• HOYNG ROKH MONEGIER Coop U.A.
• HOYNG ROKH MONEGIER B.V.
• HOYNG ROKH MONEGIER SRL.
• HOYNG ROKH MONEGIER ESPAÑA S.L.U.
• HOYNG ROKH MONEGIER SAS
• Hoyng Reimann Osterrieth Köhler Haft Monégier du Sorbier Partnerschaftsgesellschaft von Rechtsanwälten mbB

(Collectively called the HRM members, each individually a HRM Member.)

HOYNG ROKH MONEGIER Europe LLP does not provide client services. Such services are exclusively provided by the companies in their respective jurisdictions. The companies do not have any authority to act on behalf of any other company, and are liable only for the own acts or omissions .
Clients contract directly with the national subsidiaries or entities.

HOYNG ROKH MONEGIER is a trade name and trademark of the entities and their services. See also http://www.hoyngrokhmonegier.com.

If you would like more information on the individual entities, please see here.

 

WEBSITE

The content of this website is provided as is and for informational purposes only. It should not be construed as legal advice.

Current legal developments may not yet be reflected in the website content and this website is not to be regarded as a comprehensive summary of the law or as an exhaustive text on the subjects covered. We do not make any representation or guarantees of accuracy or completeness of the information provided.

E-mails regarding a matter for which we do not already represent you may not be treated as privileged or confidential. The information that you provide about yourself will be used only in accordance with our Privacy Policy.

All copyright and other intellectual property rights in text or content are in principle owned by HOYNG ROKH MONEGIER. Copyright in articles may also be owned by the individual authors. You may read all material on this Web site. You may also download any articles, but only for your personal use.

Please forward any comments or questions to the attention of: amsterdam@hoyngrokh.com, brussels@hoyngrokh.com, duesseldorf@hoyngrokh.com, madrid@hoyngrokh.com and/or paris@hoyngrokh.com

Hyperlinks on this Web site are provided for your convenience and are to be used at your own risk. We do not endorse and are not responsible for any third-party content that may be accessed through the hyperlinks. Links to this website are not permitted without the prior written consent of HOYNG ROKH MONEGIER.

Brussels office

Unless stipulated otherwise in the Engagement letter, these general conditions set forth the terms and conditions under which HOYNG ROKH MONEGIER BV/SRL, a private limited company (“HOYNG ROKH MONEGIER” or “the Firm”) accepts and performs all of the assignments performed through the Brussels’ office of HOYNG ROKH MONEGIER.

1. Scope of representation
HOYNG ROKH MONEGIER undertakes to represent the client in connection with the matter(s) described in an engagement letter. In the event that the client requests HOYNG ROKH MONEGIER to undertake additional matters, such additional representation will also be governed by this engagement letter and these general conditions, unless parties agree otherwise in writing.

All client assignments are considered by HOYNG ROKH MONEGIER to have been given to it as an organization, even if it is the express or implicit intent that an assignment will be performed by a specific person. HOYNG ROKH MONEGIER may call upon its lawyers and employees to perform services under the Engagement Letter. HOYNG ROKH MONEGIER shall remain responsible for all services rendered by its lawyers and employees. If in agreement with the client, third parties are called upon to render services, HOYNG ROKH MONEGIER shall not be liable for these third parties.

2. Fees for legal services
Unless agreed otherwise, HOYNG ROKH MONEGIER’s fees for legal services rendered are based on the hourly billing rates for attorneys, paralegals, other non-lawyer professionals and staff assigned to the matter. HOYNG ROKH MONEGIER’s hourly rates may be adjusted yearly.

3. Costs and expenses
In addition to the fees, there will be a surcharge of 6% of the fees charged to cover general office expenses, such as telephone charges, photocopying charges, facsimile transmission and costs incurred in computerized research. Not included in the surcharge are the making of photocopies beyond a normal average or overtime by secretaries.

Certain costs and expenses incurred by HOYNG ROKH MONEGIER on the client’s behalf will be billed monthly to the client. These costs include (but are not limited to) special courier charges, translation costs, travel and lodging charges, court- and bailiff costs, and reimbursements for other costs, which have been paid initially by HOYNG ROKH MONEGIER.

4. Billing
Unless agreed otherwise, invoices for legal services, including fees, costs and expenses, plus VAT (unless not applicable), will be billed on a monthly basis. Each invoice is due and payable within thirty days of the invoice date. HOYNG ROKH MONEGIER reserves the right to postpone or defer providing additional services or to discontinue the representation if billed amounts are not paid when due. Clients shall promptly discuss any questions or concerns they have about invoices with the Firm’s accounting department or with the member of the Firm in charge of the representation.

5. Limitation of liability
If, in the context of the performance of an assignment of a client, an event occurs which leads to liability of HOYNG ROKH MONEGIER, then such liability will be limited to the amount or amounts, to which the professional liability insurance taken out by HOYNG ROKH MONEGIER provides coverage including the deductible which HOYNG ROKH MONEGIER carries in connection with such insurance. If, for whatever reason, the insurer makes no payment under the insurance policy referred to above, any liability by HOYNG ROKH MONEGIER shall be limited to a maximum of 500.000 €.

6. Protection of personal data
When providing legal services to its clients, HRM processes the personal data of the clients who are natural persons or of the representatives of clients that are legal persons. This processing is limited to identification data, contact data, professional data, including financial data, that is necessary to manage the legal services provided, including accounting. As such, the processing is based on the performance of the contract with the Client or, if the Client is a legal entity, on the basis of HRM's legitimate interest in doing legal business. The Client's personal data will only be processed to the extent and for the duration necessary to provide the services, including retention during the limitation period. 

The Client can contact HRM to exercise the following rights: access, rectification, and deletion, along with the restriction to process the data during the evaluation of such a request. To exercise these rights or make a complaint about data protection, the client can contact HRM at the following address gdpr@hoyngrokh.com. If the Client believes that HRM is, however, not acting in accordance with the law, he or she can file a complaint with the competent supervisory authority (whose contact data is mentioned in the Privacy policy).

The Client can find all information on the processing of personal data by HRM in the Privacy policy.

7. Miscellaneous
The relationship between HOYNG ROKH MONEGIER and its clients will be governed by Belgian law.

Pursuant to applicable legislation, HOYNG ROKH MONEGIER is obliged to verify the identity of its clients and to report certain unusual transactions to the authorities under certain circumstances. By instructing HOYNG ROKH MONEGIER, clients confirm they are aware of this obligation and give their permission, insofar as this is required.

Unless otherwise mandatory prescribed by the applicable law, any dispute concerning the representation by HOYNG ROKH MONEGIER in relation to the matter(s) specified in the engagement letter shall be determined by binding arbitration under the arbitration rules of the CEPANI by one arbitrator appointed in accordance with said Rules. Any such arbitration shall be held in Brussels. The arbitrator shall have the discretion to order that the costs of arbitration, including fees, other costs and reasonable attorney’s fees, shall be borne by the losing party. The parties agree that all information concerning the fact, substance or result of any such arbitration shall remain confidential and not be disclosed except to the extent necessary to enforce the arbitration award or otherwise required by law. If, according to the applicable law, any dispute regarding the matter(s) specified in the engagement letter has to be mandatory settled by the civil courts, only the courts of Belgium will have jurisdiction over any such dispute.

Not only HOYNG ROKH MONEGIER, but also those who are involved in the performance of any assignment of a client, can invoke the provisions set out in these general conditions. The same applies to former members and associates, including their respective heirs, if they are held liable after they have terminated their practice with HOYNG ROKH MONEGIER.

Your personal data is processed by the HOYNG ROKH MONEGIER Group of companies (collectively called “HRM Group” or “HRM”).

The HRM Group consists of:

• HOYNG ROKH MONEGIER BV (HRM Netherlands)
• HOYNG ROKH MONEGIER SRL (HRM Belgium)
• HOYNG ROKH MONEGIER ESPANA SLU (HRM Spain)
• HOYNG ROKH MONEGIER SAS (HRM France)
• HOYNG REIMANN OSTERRIETH KÖHLER HAFT MONEGIER DU SORBIER Partnerschaftsgesellschaft von Rechtsanwälten mbB (HRM Germany)

who each are a HRM Member. The members are collectively referred to as the HRM Members or HRM Group.

This data protection notice applies to the processing activities of HRM.

For questions about the processing of your personal data by HRM, you can contact us in the following ways

• for processing activities of the Dutch, Belgian, French or Spanish HRM Member, please contact gdpr@hoyngrokh.com
• for processing activities of the German HRM Member (Hoyng Reimann Osterrieth Köhler Haft Monegier du Sorbier Partnerschaftsgesellschaft von Rechtsanwälten mbB), please contact Datenschutz@hoyngrokh.com

How does HRM process your personal data?

HRM wants to process your personal data in a legally correct and secure manner. Through this notice, we want to inform you in clear terms about which personal data we (may) process (request, collect, store, use, etc.) and for what purposes we do so. We will also inform you how you can exercise your rights with regard to HRM, if you wish to do so.

When we talk about personal data below, we mainly mean identification and contact details such as your surname, first name, address, telephone number, e-mail address, position within your organisation, language, gender, etc.

This policy/notice concerns the processing of personal data of natural persons who come into contact with HRM. 

In practice, a natural person can come into contact with HRM in several roles. That role determines the purpose for which personal data is processed, the basis on which it is processed, how long it is stored, with whom it is shared and what rights you have. 

In order to find out what HRM is doing with your personal data, you have to verify what role you have when you have contact with HRM. 

A natural person may have the following roles in his contacts with HRM:

• Client (natural person) or representative of a legal person that is a client
• Counterparty
• Expert
• Witness
• External relation (possibly to be divided into lawyer, justice staff (including judges), person who may be of interest to HRM)
• Subscriber to the HRM Newsletter(s)
• Person who would like to be kept informed of our activities/person with an interest in the activities of HRM
• Participant in an event organized by HRM
• Prospect (potential client)
• Natural person who contacts HM for a question
• Visitor of one of HM's offices
• Visitor of HM’s website
• Provider of products or services to HRM or a representant of a company that provides products or services to HRM

• Job applicant 

It is possible that you have contact with HRM in more than one role. You can for instance be a client who has subscribed to the newsletter and is also a participant in an event organized by HRM. In that case, you can verify for each role what HRM is doing with your data. In the example, you can verify the roles of “client”, “subscriber to the HRM Newsletter” and “participant in an event organized by HRM”.

In the following, we explain what data processing actually entails for each of these capacities or roles.

What these roles have in common is the way in which you, as a data subject, can exercise the rights granted to you by the GDPR. That means it is the same for all roles. This aspect is explained in more detail at the end of this statement (under section 5).

 

ROLE - You are a client (natural person) or representative of a legal person that is a client

HRM processes your personal data if you are a client or, when the client is a legal person, if you are the representative or contact point of the client.

Purposes

Your personal data is processed for the management of the client relationship. This includes the provision of legal services as well as the information on activities of HRM.

Legal basis

If the client is a natural person, we process your personal data on the basis of the contractual relation that arises from the use you make of our services. If the client is a legal person, we process your personal data in your role as representative or contact person of the client on the basis of our legitimate interest in operating a commercial enterprise/to do business providing legal services.

Categories of personal data

In this context, we process the following categories of personal data:

• Personal identification data (surname and first name, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address)

How do we obtain your data?

In principle, we obtain your personal data from you, the client, or, in case the client is a legal person, from the management of the client.

Recipients – With whom do we share your data?

In the context of this processing activity, your personal data is only shared internally with the collaborators of the HRM Member that provides legal assistance. They may be shared with the collaborators of other HRM Members, if that is necessary for providing legal assistance in the various countries or before a unified court or to verify whether there is no conflict of interest. In this case, the processing is done jointly with the other HRM Members.

Your personal data can be shared with the lawyers of other parties in the procedure and the legal personnel of courts and tribunals, since this is required for the proper conduct of the legal procedure. 

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM.

For all other communications or transfers to third parties, HRM, taking into account the professional secrecy to which the collaborators of HRM are bound, will require your consent to do so.

Retention periods

Your personal data is kept for as long as is necessary for the management of your relationship as a client of HRM. As such, the data is kept during that relationship and up to 10 years following the end of it.

Rights of the data subject

You can always exercise your right of access, correction and/or erasure.

If the processing activity is based on HRM’s legitimate interest, which is the case when you are a representative or contact person of a client that is a legal person, you also have the right to object to the processing of your personal data. Please note that in the latter case, HRM will not be able to contact you with regard to the legal assistance it is asked to provide. 

If the processing activity is based on the performance of a contract, which is the case when you are a client that is a natural person, HRM considers that it does not have to respond to requests of data portability. However, upon your consent HRM will transfer your data and the relevant legal information to the third parties that you indicate. 

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are a counterparty

HRM processes your personal data if you are a counterparty (natural person or representative or contact person of a legal person) in a case where HRM provides legal assistance to its client(s). 

Purposes

In this context, we process your personal data in order to manage the legal services we provide to our client(s).

Legal basis

The legal basis for this processing is HRM's legitimate interest in operating a commercial enterprise providing legal services.

Categories of personal data

In this context, the following categories of personal data are processed, insofar they are relevant for the services provided by HRM:

• Personal identification data (surname and first name, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address)
• Data with regard to the legal procedure or issue for which HRM is consulted
•  (…)

How do we obtain your data?

In principle, we obtain your personal data indirectly, from or via our client or from publicly available sources. Since this personal data is covered by professional secrecy, HRM will not inform you individually of the processing of this data, according to the exception as provided for in Article 14, paragraph 5, under d) GDPR.

Recipients – With whom do we share your personal data?

In the context of this processing activity, your personal data is only shared internally with the collaborators of the HRM Member that provides legal assistance. They may be shared with collaborators of other HRM Members, if that is necessary for providing legal assistance in the various countries or before a unified court. In this case, the processing is done jointly with the other HRM Members.

Your personal data can be shared with the lawyers of other parties in the procedure and the legal personnel of courts and tribunals, since this is required for the proper conduct of the legal procedure. 

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM.

For all other communications or transfers to third parties, HRM will require your consent to do so, taking into account the professional secrecy to which the collaborators of HRM are bound.

Retention periods

Your personal data is kept for as long as necessary for the management of the legal services provided by HRM, up to 10 years following the end of the relationship with our client/the closure of the case.

Rights of the data subject

You can always exercise your right of access, correction and/or erasure, as well as object to the processing of your personal data. Please note that in the latter case, HRM will weigh its interests and the interests of its client against your personal interests to assess whether the processing is appropriate. Since the processing is not based on consent or the performance of a contract, you do not have the right to data portability.

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are an expert

HRM processes your personal data if you are an expert whose services are called upon by HRM or who is designated by a court or tribunal. 

Purposes

In this context, we process your personal data for the management of experts as well as the provision of legal services to our clients in specific cases. These purposes include the preparation of litigation cases, the performance of contracts, correspondence and communication and compliance with laws and regulations.

Legal basis

If HRM calls upon the services of the expert, the processing of his or her personal data is based upon the performance of the contractual relationship that is the result of this call. 

In all other cases, the legal basis for this processing is HRM's legitimate interest in operating a commercial enterprise that provides legal services.

Categories of personal data

In this context, the following categories of personal data are processed:

• Personal identification data (surname and first name, nationality, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address)
• Jurisdiction where the expert is active
• Area(s) of expertise
• Status (ongoing, final, expert category (if needed))
• Financial data (bank account number, VAT registration number)
• Conflict information

How do we obtain your data?

We may obtain your personal data directly from you or, as the case may be, by the court or tribunal that designates you as an expert. 

It is also possible that we obtain your personal data indirectly, when the data is sent to us by our clients, by colleagues from other HRM Members or by other interested parties who believe that your services can be useful for HRM. It is also possible that we obtain your personal data from a publicly available source.

Recipients – With whom do we share your personal data?

In the context of this processing activity, your personal data is only shared internally with the collaborators of the HRM Member that provides legal assistance, who are active in the case in which you perform services as an expert. They may be shared with collaborators of other HRM Members, if that is necessary for providing legal assistance in the various countries or before a unified court or if this can be of use for the other HRM entities. In this case, the processing is done jointly with the other HRM Members.

Your personal data can be shared with the lawyers of other parties in the procedure and the legal personnel of courts and tribunals, since this is required for the proper conduct of the legal procedure. 

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM.

For all other communications or transfers to third parties, HRM, taking into account the professional secrecy to which the collaborators of HRM are bound, will require your consent to do so.

Retention periods

Your personal data is kept for as long as necessary for the case in which you act as an expert, up to 10 years after the closure of that case. Nevertheless, your data can be kept longer in order for HRM entities to be able to call on your services.

Rights of the data subject

You can always exercise your right of access, correction and/or erasure, as well as object to the processing of your personal data. The latter will not be possible in case of designation as an expert by a court or tribunal in order to not infringe the right to a fair trial. 

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are a witness

HRM processes your personal data if you are a witness in a legal procedure. 

Purposes

In this context, we process your personal data in order to manage the legal services we provide to our client(s).

Legal basis

As a witness, we process your personal data on the basis of our legitimate interest in operating a commercial enterprise providing legal services.

Categories of personal data

In this context, the following categories of personal data are processed

• Personal identification data (surname and first name, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address)
• (…)

How do we obtain your data?

In principle, we obtain your personal data indirectly, from or via our client or through judicial files or from publicly available sources. 

Recipients – With whom do we share your personal data?

In the context of this processing activity, your personal data is only shared internally with the collaborators of the HRM Member that provides legal assistance. They may be shared with collaborators of other HRM Members, if that is necessary for providing legal assistance in the various countries or before a unified court. In this case, the processing is done jointly with the other HRM Members.

Your personal data can be shared with the lawyers of other parties in the procedure and the legal personnel of courts and tribunals, since this is required for the proper conduct of the legal procedure. 

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM.

For all other communications or transfers to third parties, HRM, taking into account the professional secrecy to which the collaborators of HRM are bound, will require your consent to do so.

Retention periods

Your personal data is kept for as long as necessary for the management of the legal services provided by HRM, up to 10 years following the closure of the case.

Rights of the data subject

You can always exercise your right of access, correction and/or erasure, as well as the right to object to the processing of your personal data. Please note that in the latter case, the HRM will not be able to process your personal data. 

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are an external relation

HRM processes your personal data if you are an external relation, such as a lawyer, member of personnel of courts and tribunals, persons active in the areas in which HRM provides legal services and others. 

Purposes

As an external relation, we process your personal data in order to create goodwill for our activities and our public relations, as well as to organize the various people we can encounter in providing legal services in general, specifically legal proceedings.

Legal basis

The legal basis for this processing is HRM's legitimate interest in operating a commercial enterprise providing legal services.

Categories of personal data

In this context, the following categories of personal data are processed

• Personal identification data (surname and first name, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address).

How do we obtain your data?

We can obtain your personal data in various ways, directly from you, e.g. when you give a business card, but mostly indirectly, from publicly available sources or through mutual acquaintances.

Recipients – With whom do we share your personal data? 

In the context of this processing activity, your personal data is only shared internally with the collaborators of the HRM Member that provides legal assistance. They may be shared with the collaborators of other HRM Members, if that is necessary for providing legal assistance in the various countries or before a unified court. In this case, the processing is done jointly with the other HRM Members.

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM.

Retention periods

This data is kept for as long as necessary for the management of our public relations, up to 5 years following the last interaction or communication with you.

Rights of the data subject

You can always exercise your right of access, correction and/or erasure, as well as object to the processing of your personal data. Please note that in the latter case, HRM will weigh its interests and the interests of its client against your personal interests to assess whether the processing is appropriate.

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are a subscriber to the HRM Newsletter(s)

HRM processes your personal data if you subscribe to the HRM Newsletter(s). 

Purposes

As a newsletter subscriber, we process your personal data in order to manage your subscription on the newsletter and to provide you with the newsletter electronically.

Legal basis

The legal basis for this processing is your consent to receive the HRM Newsletter(s) electronically. If the newsletter or other communication that can be considered to be promotional is sent by post, the processing of your data is based on our legitimate interest in operating a commercial enterprise providing legal services.

Categories of personal data

In this context, the following categories of personal data are processed

• Personal identification data (surname and first name)
• Professional contact details, (professional email address)
• Professional function details (in order to provide tailored information)

How do we obtain your data?

In principle, we obtain your personal data from you, in particular when you give us your consent.

Recipients – With whom do we share your personal data?

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM. For this processing activity, your personal data is shared with the Coop, the shared services entity within HRM Group. In the context of this processing activity, your personal data is processed jointly by all HRM Members

Retention periods

This data is kept for as long as necessary to provide the newsletter, until you decide to unsubscribe.

Rights of the data subject

You can always exercise your right of access, correction and/or erasure, as well as object to the processing of your personal data. 

Since the processing is based on your consent, you always have the right to withdraw your consent. This can be done by clicking on the unsubscribe button or link that figures on the newsletter. If you withdraw your consent, HRM will not be able anymore to provide you with the newsletter electronically. 

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are a person who would like to be kept informed of our activities/person with an interest in the activities of HRM

HRM processes your personal data if you have indicated to HRM that you want to be kept informed of HRM’s activities, in another way than by receiving the newsletter. 

Purposes

This processing aims to inform you of and about the activities of HRM which may be of interest to you.

Legal basis

As a person with an interest in the activities of HRM, we process your personal data on your explicit request to be kept informed which constitutes consent.

Categories of personal data

In this context, the following categories of personal data are processed

• Personal identification data (surname and first name, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address)

How do we obtain your data?

In principle, we obtain your personal data from you, in particular through your request to be kept informed.

Recipients - With whom do we share your personal data?  

In the context of the processing and management of the request, your personal data is processed jointly by all HRM Members. 

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM.

Retention periods

This data is kept for as long as necessary to keep you informed, up to 3 years following the last interaction with or communication to you.

Rights of the data subject

You can always exercise your right of access, correction and/or erasure, as well as object to the processing of your personal data. Please note that in the latter case, HRM will not be able to provide you any information on its activities. 

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are a participant in an event organized by HRM

HRM processes your personal data if you are participating in an event that is organized by HRM. 

Purposes

The (provided) personal data are processed for the follow-up of the registration for the event (invitation, acknowledgement of receipt, additional information about the event, invoicing (if applicable), etc.). We may also store your feedback in the context of satisfaction surveys or any complaints.  For certain events, participants receive a simplified list of participants with the names, first names, positions and organizations of the participants. During certain events, atmospheric images and photos of participants can be taken to illustrate and support the activities and mission of HRM.

Legal basis

The legal basis for this processing is HRM's legitimate interest in organizing events in the broadest possible sense, so that obtaining feedback is included.

If photos are taken and these photos are targeted, your consent will be asked. 

Categories of personal data

In this context, the following categories of personal data are processed

• Personal identification data (surname and first name, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address)
• As the case may be, photos

How do we obtain your data?

In principle, we obtain your personal data directly from you, in particular when you register for the event and later, when you participate in the event. In some cases, it is possible that we obtain your data indirectly, e.g. when the registration for the event is taken care of by another person in your company or organization.

Recipients – With whom do we share your personal data? 

In the context of this processing activity, your personal data is only shared internally with the collaborators of the HRM Member that organizes the event. They may be shared with the collaborators of other HRM Members in case the event is organized by HRM as a Group or with other HRM Members.

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM.

Retention periods

This data is kept for as long as necessary for the management of the activities linked to the event, such as registration and invoicing, up to 7 years (which is the retention period for the financial data regarding the event) following the date of the event.

Rights of the data subject

You can always exercise your right of access, correction and/or erasure, as well as object to the processing of your personal data. Please note that in the latter case, HRM will not be able to process your personal data and thus to handle your subscription to the event. 

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are a prospect (potential client)

HRM processes your personal data if it considers you as a potential client (natural person) or as the representative or contact person if it considers a legal person as potential client.

Purposes

As a prospect, we process your personal data for the management of prospects.

Legal basis

The legal basis for this processing is HRM's legitimate interest in operating a commercial enterprise providing legal services.

Categories of personal data

In this context, the following categories of personal data are processed

• Personal identification data (surname and first name, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address)

How do we obtain your data?

In principle, we obtain your personal data indirectly, from various other sources. 

Recipients – With whom do we share your personal data?

In the context of this processing activity, your personal data is processed jointly by all HRM Members. 

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM. For the purposes of prospect management, the processing is done by the Coop, the shared service center within HRM Group, that acts as processor. In the context of this processing activity, your personal data is processed jointly by all HRM Members.

Retention periods

This data is kept for as long as necessary for the management of prospects, up to 3 years following the last interaction or communication with the said person.

Rights of the data subject

You can always exercise your right of access, correction and/or erasure, as well as the right to object to the processing of your personal data. Please note that in the latter case, HRM will no longer process your personal data for prospection purposes. It is possible that the registration of your objection requires some time to be processed properly.  

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are a natural person who contacts HM for a question or request

HRM processes your personal data if you contact HRM for a question or a request with regard to HRM’s activities.

Purposes

In this context, we process your personal data in order to manage the questions and requests we receive and provide you with an answer to them.

Legal basis

The legal basis for this processing is HRM's legitimate interest in answering and replying to questions and requests from natural persons.

Categories of personal data

In this context, the following categories of personal data is processed:

• Personal identification data (surname and first name, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address)
• The subject of the question (for follow-up purposes)

How do we obtain your data?

In principle, we obtain your personal data from you, in particular when you ask us a question or file a request.

Recipients – With whom do we share your personal data? 

In the context of this processing activity, your personal data is only shared internally with the collaborators of the HRM Member that is the addressee of the question or request. They may be shared with the collaborators of other HRM Members, if it appears that the question or request also relates to them or their activities.

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM.

Retention periods

This data is kept for as long as is necessary for handling your question or request. They are kept for 1 year following the answer or reaction in case a follow-up of the question or request is needed or appropriate.

Rights of the data subject

You can always exercise your right of access, correction and/or erasure, as well as object to the processing of your personal data. Please note that in the latter case, HRM will weigh its interests against your personal interests to assess whether the processing is appropriate. Since the processing is not based on consent or the performance of a contract, you do not have the right to data portability.

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are a visitor to one of HM's offices

HRM processes your personal data if you are visiting one of the offices of HRM. 

Purposes

In this context, we process your personal data in order to keep the offices safe and to manage the confidentiality of the data we process.

Legal basis

The legal basis for this processing is HRM's legitimate interest in limiting the access to its offices and as such secure the offices.

Categories of personal data

In this context, the following categories of personal data are processed

• Personal identification data (surname and first name, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address)
• Reason for visiting an HRM-office

How do we obtain your data?

In principle, we obtain your personal data directly from you, when you present yourself in one of the HRM offices.

Receivers 

In the context of this processing activity, your personal data is only shared internally with the collaborators of the HRM Member that occupies the office visited. 

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM.

Retention periods

This data is kept for as long as necessary for the visit to an HRM office and is deleted within one month following the visit.

Rights of the data subject

You can always exercise your right of access, rectification and/or erasure, as well as object to the processing of your personal data. Please note that in the latter case, HRM will weigh its interests against your personal interests to assess whether the processing is appropriate. Since the processing is not based on consent or the performance of a contract, you do not have the right to data portability.

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are a visitor to HRM’s website

HRM processes your personal data if and when you visit HRM’s website. The information and data that HRM processes in this situation are explained in the cookie policy of HRM.

 

You are a provider of products or services to HRM or a representant of a company that provides products or services to HRM

HRM processes your personal data if you are providing products or services to HRM, as a natural person. If the products or services are provided by a legal person, your personal data will be processed if you act as the representative or contact person of that product or service provider.  

Purposes

As a product or service provider, we process your data in order to manage the product and service providers, including the evaluation of the quality of their provisions.

Legal basis

If the product or service provider is a natural person, we process your personal data on the basis of the contractual relation that arises from the provision of products or services to HRM. If the product or service provider is a legal person, we process your personal data in your role as representative or contact person of the provider on the basis of our legitimate interest in operating a commercial enterprise/to do business providing legal services.

Categories of personal data

In this context, the following categories of personal data are processed

• Personal identification data (surname and first name, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address)
• Data regarding the product or service that is provided
• Financial data (invoicing, payment)

How do we obtain your data?

In principle, we obtain your personal data directly from you, when ordering the products or services we need and require.

Recipients – With whom do we share your personal data?  

In the context of this processing activity, your personal data is only shared internally with the collaborators of the HRM Member(s) that call upon your services as a product or service provider. They may be shared with the collaborators of other HRM Members, if that is necessary for providing legal assistance in the various countries or before a unified court.

Your personal data can be shared with third parties that act on behalf of HRM, the so-called processor, always under control of HRM and following the strict instructions given by HRM. 

Retention periods

This data is kept for as long as necessary for the performance of the contract or, when the processing is based on our legitimate interest, for the delivery of the products and services, up to 10 years following the end of the relationship (contractual or otherwise).

Rights of the data subject

You can always exercise your right of access, rectification and/or erasure. During the time required to determine its reaction to the request, you can also request the restriction of processing.

Insofar as the processing is based on the contractual relationship, it is not possible to exercise the right to object to the processing. Since the personal data you transmit to HRM during the provision of products or services is general, it does not seem possible to exercise the right to data portability.

Insofar as the processing is based on our legitimate interest, you have the right to object to the processing of your personal data. Please note that in the latter case, HRM will weigh its interests against your personal interests to assess whether the processing is appropriate. In this case, since the processing is not based on consent or the performance of a contract, you do not have the right to data portability.

HRM does not use automated individual decision-making during the application process.

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

 

You are an applicant for a job or internship

HRM processes your personal data if you apply for a job or internship at HRM. 

Purposes

Your personal data as an applicant for a job or internship are processed in order to manage the process of applying for a job or internship.

Legal basis

As an applicant for a job or internship, we process your personal data on the basis of the pre-contractual relationship that arises from your application, since the processing is necessary for HRM to take steps at your request prior to entering into a (possible) contract.

Categories of personal data

In this context, the following categories of personal data are processed

• Personal identification data (surname and first name, address, contact details)
• Professional contact details, (title, professional telephone number, email address and postal address)
• Data relating to studies and training (diploma, certificates)
• Professional data (such as former jobs and functions, letters of recommendation)
• Data in connection to the application (motivation letter, curriculum vitae)
• Financial information
• Information provided spontaneously by the applicant

How do we obtain your data?

In principle, we obtain your personal data from you, in particular in your application or during interviews with HRM.

When you mention other employers or principals or transmit letters of recommendation during the application process, we can contact those employers or principals to ask them about your performance as an employee or intern with them. 

Recipients – With whom do we share your personal data? 

In the context of this processing activity, your personal data is only accessible internally by the collaborators of the HRM Entity where you apply and by the HR Department of the Coop that acts as a processor for the relevant HRM Member. They may be shared with collaborators of other HRM entities, if that is considered useful for filling a specific vacancy with them.

Retention periods

This data is kept for as long as necessary to evaluate your application for a job or internship. If HRM does not offer you a job or internship at the end of the application process, your data will be kept for 6 months following the end of the process. It is possible that we want to keep your data longer and include it in a recruitment reserve. In that case, we will ask your consent to keep your personal data longer.

Rights of the data subject

You can always exercise your right of access, rectification and/or erasure. During the time required to determine its reaction to the request, you can also request the restriction of processing.

Since the processing is based on precontractual relationships, it is not possible to exercise the right to object to the processing. Since the personal data you transmit to HRM during the job or internship application process is general, it does not seem possible to exercise the right to data portability.

HRM does not use automated individual decision-making during the application process.

The way in which you can exercise your rights is described elsewhere in this statement (Section 5).

Where is your data processed and stored?

In principle, your data will be processed on the territory of the European Union. It is possible that, in the context of the management and storage of your data, third parties based in a third country may intervene. To the extent that it is necessary for them to have access to your data, we take all measures necessary to comply with the regulation prescribed by the GDPR in this area, so that your rights are protected as much as possible.

HRM Members do not on an ongoing basis transfer your personal data to parties located in countries outside the European Economic Area (EEA), which are designated as “third countries”. If that is the case, HRM will make sure that all necessary measures are in place in order for that transfer to be compliant with Chapter VC of the GDPR (on the transfers of personal data to third countries or international organizations), as interpreted by the European Data Protection Board and the Court of Justice of the European Union. 

HRM never shares your personal data with or sells your data to third parties who process this data for their own commercial purposes.

For certain aspects of the processing of your personal data, such as ICT and logistics, HRM may call on external parties referred to as 'processors'. These are companies that process your data within a well-defined framework and in accordance with an assignment defined by HRM. In principle, these companies are located in the European Union. If this is - exceptionally - not the case, HRM will take the necessary measures to ensure that the transfer of your data to the processor is guaranteed by the necessary safeguards. 

Additional information about possible recipients can be found in the sections dedicated to the various roles you may have as a natural person towards HRM. Any communication or transfer of your personal data to third parties will always take into account the professional secrecy to which the HRM Members are bound.

What rights do you have in relation to HRM?

The GDPR grants you several rights. In doing so, we limit ourselves to those rights that apply in your relationship with HRM.

1. Right to object
   
   If HRM processes your personal data on the basis of its legitimate interest as described in the sections dedicated to the various roles you can or may have towards HRM, you have the right to object to that processing. Please note that this objection may result in HRM, due to a lack of personal data, not being able to answer your question or request or provide another service.
    
2. Right of access
   
   If you would like to have access to the personal data that we process about you, you can contact us. If you exercise this right of access, HRM will provide you with an overview of the data it processes about you.
    
3. Right of rectification
   
   If you notice that the data we have received from you or that we process about you is no longer correct, you can let us know. We will make the necessary adjustments or supplement the data as soon as possible.
    
4. Right to erasure
   
   If you no longer want HRM to process your data, you can always contact us and ask to have your data removed.
    
5. Right of restriction
   
   When you exercise one of the rights granted to you by the GDPR and HRM, as controller, needs some time to consider your request, you can ask HRM to restrict the processing of your data.
    
6. No application of the right to data portability
   
   HRM does not need to answer a request for data portability. Besides the fact that this right only applies to processing activities based on consent or the performance of a contract, the professional secrecy to which HRM Entities are bound do not allow them to transmit their data to third parties without the consent of the clients (data subjects). Furthermore, this right is limited to the data that the data subject has provided to HRM and not to other data. Most of the personal data provided to HRM is so specific for the case handled by the HRM Member that they are in principle not relevant for other cases. 
    
7. No automated decision making
   
   HRM does not take automated decisions towards data subjects. This means that the rights as included in Article 22 of the GDPR do not apply. 

How can you exercise your rights or file a complaint?

If you want to exercise one of the above rights or if you want to submit a complaint about the way in which HRM processes your data, you can contact HRM by

• e-mail: gdpr@hoyngrokh.com
• letter via: HOYNG ROKH MONEGIER B.B., Attn.: GDPR Committee, P.O. Box 94361 1090 GJ Amsterdam The Netherlands

Always be as specific as possible if you want to exercise your rights. In this way, HRM can handle your questions concretely and correctly.

HRM will verify your identity to prevent someone else from exercising your rights and thus obtaining data to which he or she is not entitled. To this end, we ask you to provide us with proof of identity that proves that you are who you claim to be.

Evaluation of the request

When you exercise one of the rights the GDPR provides, HRM will take your request into consideration and will verify whether the request is founded. To that effect, HRM will weigh its interests against the interests of the person making the request. If HRM considers that the request is not founded, it will inform you of this opinion, so that you can, as the case may be, contact the supervisory authority.

Right to contact and complain to the supervisory authority

If you would like more information about the processing of personal data in general or if you do not agree with HRM's position, you can contact the competent Supervisory Authority where you can also file a complaint. 

The competent Supervisory Authority is determined by the HRM Member that processes your personal data. The following describes which authority is competent for which HRM Member:

• HOYNG ROKH MONEGIER BV (Dutch HRM Member)
  Autoriteit Persoonsgegevens, P.O. Box 93374, 2509 AJ The Hague; 
  https://autoriteitpersoonsgegevens.nl/
• HOYNG ROKH MONEGIER SRL (Belgian HRM Member)
  NL: Gegevensbeschermingsautoriteit Drukpersstraat 35, 1000 Brussels,
  https://www.gegevensbeschermingsautoriteit.be
  FR: Autorité de protection des données, Rue de la Presse 35, 1000 Bruxelles
  https://www.autoriteprotectiondonnees.be/
  DE: Datenschutzbehörde, Drukpersstraat 35, 1000 Brussels
  https://www.datenschutzbehorde.be/
  EN: Data Protection Authority, Rue de la Presse 35, 1000 Bruxelles
  https://www.dataprotectionauthority.be/
• HOYNG ROKH MONEGIER ESPANCE SLU (Spanish HRM Member)
  Agencia Española de Protección de Datos, C/ Jorge Juan, 6. 28001 – Madrid;
  https://www.aepd.es/
• HOYNG ROKH MONEGIER SAS (French HRM Member)
  CNIL - Service des Plaintes - 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07;
  https://www.cnil.fr/fr/plaintes
• HOYNG REIMANN OSTERRIETH KÖHLER HAFT MONEGIER DU SORBIER
  Partnerschaftsgesellschaft von Rechtsanwälten mbB (German HRM Member)
  Der Bundesbeauftragte für den Datenschutz und die Informationsfreiheit, Graurheindorfer Str. 153, D-53117 Bonn; 
  https://www.bfdi.bund.de/

Should any changes occur to the manner in which the HRM Members process and use your personal data or to the applicable rules, this Data Protection Notice will be amended accordingly. Please check the latest version and HRM’s website regularly to stay informed.

HOYNG ROKH MONEGIER Europe LLP
 

Avenue des Nerviens 85
Nerviërslaan, 1st Floor
1040 Brussels
Belgium
T +32 2 740 00 00
F +32 2 740 00 01
E brussels@hoyngrokh.com

VAT -BCE- KBO n° BE 0757.835.165– RPM/RPR Brussels
Bank: KBC Bank NV IBAN: BE79 7360 7750 9633
Swift code/BIC: KREDBEBB

HOYNG ROKH MONEGIER B.V. (Amsterdam)

HOYNG ROKH MONEGIER B.V.
Visiting address:
Amstelplein 1
1096 HA Amsterdam
The Netherlands

Postal address:
P.O. Box 94361
1090 GJ Amsterdam
The Netherlands

T +31 20 592 4411
F +31 20 462 7296
E amsterdam@hoyngrokh.com

Netherlands Chamber of Commerce No.: 80855571
Netherlands VAT No.: NL861826760B01

The attorneys of HOYNG ROKH MONEGIER B.V. are registered with the following bodies:

The Dutch attorneys-at-law are registered with the Nederlandse Orde van Advocaten (The Dutch Bar Association) (Neuhuyskade 94, 2596 XM The Hague, The Netherlands, T +31 70 335 3535, E info@advocatenorde.nl , https://www.advocatenorde.nl/).

Any England & Wales barristers are registered with The Bar Council (289-293 High Holborn, London WC1V 7HZ, United Kingdom, T +44 20 7242 0082, E ContactUs@BarCouncil.org.uk , http://www.barcouncil.org.uk/).

Any England & Wales solicitors are registered with The Law Society (113 Chancery Lane, London WC2A 1PL, United Kingdom, T +44 20 7242 1222, http://www.lawsociety.org.uk/).

Any District of Columbia lawyers are registered with the District of Columbia Bar (1101 K Street, NW Suite 200, Washington, DC 20005, USA, T +1 202.737.4700, https://www.dcbar.org/).

Any German attorneys-at-law are admitted as lawyers in the Federal Republic of Germany and belong to the Rechtsanwaltskammer Düsseldorf (www.rechtsanwaltskammer-duesseldorf.de).

The European patent attorneys are registered with the Institute of Professional Representatives before the European Patent Office (EPI) (Bayerstrasse 83, 80335 Munich, Germany, T +49 89 242052 0, E info@patentepi.com , http://www.patentepi.com).

The Dutch patent attorneys are registered with the Orde van Octrooigemachtigden (The Netherlands Institute of Patent Attorneys) (PO Box 96979, 2509 JJ The Hague, The Netherlands, T +31 6 24 98 61 34, E mail@octrooigemachtigde.nl , www.octrooigemachtigde.nl).

Any UK patent attorneys are registered with the Chartered Institute of Patent Attorneys (95 Chancery Lane, London, United Kingdom, WC2A 1DT, T +44 20 7405 9450, E mail@cipa.org.uk , http://www.cipa.org.uk/) and are regulated by the Intellectual Property Regulation Board (5th Floor, The Outer Temple, 222-225 Strand, London WC2R 1BA, United Kingdom, E ipreg@org.uk , http://ipreg.org.uk/).

The US patent attorneys and agents are registered with the United States Patent and Trademark Office (Madison Building, 600 Dulany Street, Alexandria, VA 22314, USA, T +1 571 272 1000, E usptoinfo@uspto.gov /, http://www.uspto.gov/).

Any German patent attorneys are registered with the Patentanwaltskammer (German Chamber of Patent Attorneys) (Tal 29, 80331 Munich, Germany, T +49 89 242278 0, E dpak@patentanwalt.de , www.patentanwalt.de).

Any European trademark and design attorneys are Authorized Representatives before the European Union Intellectual Property Office (Avenida de Europa, 4, E-03008 Alicante, Spain, T +34 965 139 100, https://euipo.europa.eu).

On the website of these organisations information can be found about the legislation and codes of conduct to which the attorneys-at-law, barristers, solicitors, patent attorneys, patent agents and trademark and design attorneys are bound and about the procedures available for filing a complaint.

HOYNG ROKH MONEGIER B.V. is insured in accordance with the rules of the respective professional organisations under a professional indemnity insurance policy. The insurance covers activities worldwide. Our insurer is CNA Insurance Company with address at Strawinskylaan 703, 1077 XX Amsterdam, The Netherlands (through insurance broker Aon Professional Services, with address at Paalbergweg 2-4, 1105 AG Amsterdam, The Netherlands). Details re. the coverage of HOYNG ROKH MONEGIER B.V. can be provided upon request.

Complaints Procedure HOYNG ROKH MONEGIER B.V., Amsterdam office (attorneys-at-law)

Article 1 – Definitions
In this complaints procedure the following terms have the following meaning:
– complaint: any written expression of dissatisfaction by or on behalf of a client with an attorney-at-law or a person working under an attorney-at-law’s responsibility concerning how a request for services has been dealt with, the quality of services, or the amount invoiced, other than a complaint as referred to in article 4 Attorneys Act (Advocatenwet);
– complainant: the client or his representative who presents a complaint;
– complaints officer: the advocate who is charged with the handling of complaints.

Article 2 – Scope
1. This complaints procedure applies to each agreement for the providing of services between HOYNG ROKH MONEGIER B.V. in Amsterdam and the client.
2. Every attorney-at-law at HOYNG ROKH MONEGIER B.V. will deal with complaints in accordance with this complaints procedure.

Article 3 – Purpose
The purpose of this complaints procedure is to:
a. establish a procedure for constructively dealing with a client’s complaint within a reasonable period of time;
b. establish a procedure for determining the cause of a client’s complaint;
c. maintain and improve existing relationships by correctly dealing with complaints;
d. train employees to respond to complaints with the client’s needs in mind;
e. improve the quality of services.

Article 4 – Information at the start of services
1. This complaints procedure is published on www.hoyngrokhmonegier.com Before providing services to a client, the attorney-at-law informs the client that the firm has a complaints procedure which applies to its services.
2. Complaints as meant in Article 1 that have been dealt with but not resolved are submitted to arbitration as specified in the applicable general conditions.

Article 5 – Internal procedure
1. If a client approaches the firm with a complaint, the complaint will be passed on to Mr T. Blomme, who will consequently act as complaints officer.
2. The complaints officer informs the attorney-at-law the complaint relates to of the complaint and gives the client and the person the complaint relates to the opportunity to provide an explanation in relation to the complaint.
3. The person the complaint relates to tries to find a solution together with the client, whether or not after intervention of the complaints officer.
4. The complaints officer assesses the complaint within four weeks after receipt of the complaint or informs the client with reasons about deviation of this term, mentioning the term within which the complaint will be assessed.
5. The complaints officer informs the client and the person who the complaint relates in writing about his view whether the complaint was justified, and he may make recommendations.
6. If the complaint has been satisfactorily resolved, the client, the complaints officer and the person the complaint relates to will sign the assessment as to whether the complaint was well-founded or not.

Article 6 – Confidentiality; no handling fee
1. The complaints officer and the attorney-at-law the complaint relates to maintain confidentiality while dealing with the complaint.
2. The client does not owe any fee for the handling of the complaint.

Article 7 – Duties
1. The complaints officer is responsible for the timely resolution of the complaint.
2. The attorney-at-law the complaint relates to keeps the complaints officer informed of his/her contacts with the client and of any possible solution.
3. The complaints officer keeps the client informed of the handling of the complaint.
4. The complaints officer keeps the complaint file up to date.

Article 8 – Complaints record
1. The complaints officer keeps a record of any complaints filed, specifying the subject matter.
2. A complaint can be divided into several subject matters.
3. The complaints officer periodically reports on how the complaints have been handled and makes recommendations for preventing new complaints and improving procedures.
4. At least once a year, the complaints officer’s reports and recommendations are discussed and submitted for decision-making within the Amsterdam office of HOYNG ROKH MONEGIER B.V.

HOYNG ROKH MONEGIER BV/SRL (Brussels)

Avenue des Nerviens 85
Nerviërslaan, 1st Floor
1040 Brussels
Belgium
T +32 2 740 00 00
F +32 2 740 00 01
E brussels@hoyngrokh.com

VAT -BCE- KBO n° BE 0757.835.165– RPM/RPR Brussels
Bank: KBC Bank NV IBAN: BE79 7360 7750 9633
Swift code/BIC: KREDBEBB

The attorneys-at-law of HOYNG ROKH MONEGIER BV/SRL are registered with, respectively, the following professional organisations:
– Nederlandstalige Orde van Advocaten bij de Balie van Brussel, Poelaertplein, 1000 Brussels, orde@baliebrussel.be ; http://www.baliebrussel.be/nl) T + 32 2 508 67 62
– Ordre français des avocats du barreau de Bruxelles, Place Poelaert, 1000 Brussels, ordre@barreaudebruxelles.be ; http://www.barreaudebruxelles.info/index.php/fr/ T+32 2 508 66 59

Any European trademark and design attorneys are Authorized Representatives before the European Union Intellectual Property Office (Avenida de Europa, 4, E-03008 Alicante, Spain, T +34 965 139 100, https://euipo.europa.eu).
On the website of these organisations information can be found about the legislation and codes of conduct to which the lawyers are bound.

Any assignment given to (any person of) the Brussels office of HOYNG ROKH MONEGIER BV/SRL shall only be accepted and performed by HOYNG ROKH MONEGIER BV/SRL (and, consequently, not be accepted and performed by HOYNG ROKH MONEGIER Coop or any of its other members). The general conditions of the Brussels office of HOYNG ROKH MONEGIER BV/SRL, set forth the terms and conditions under which HOYNG ROKH MONEGIER accepts and performs all of the assignments performed through the Brussels office of HOYNG ROKH MONEGIER. Click here to read our general conditions.

The lawyers of HOYNG ROKH MONEGIER BV/SRL are insured in accordance with the rules of their respective professional organisations under professional indemnity policies. The information about our insurance policy is available upon first request.

HOYNG ROKH MONEGIER – Hoyng Reimann Osterrieth Köhler Haft Monégier du Sorbier Partnerschaftsgesellschaft von Rechtsanwälten mbB (Düsseldorf)
Steinstrasse 20
40212 Düsseldorf
T +49 211 550 220
F +49 211 550 22 550
E Duesseldorf@hoyngrokh.com

List of all partners
Prof. Dr. Christian Osterrieth (Of Counsel)
Dr. Martin Köhler, D.E.S.S.
Klaus Haft, Dipl.-Phys.
Dr. Christine Kanz
Kay N. Kasper
Thomas H. Schmitz
Dr. Tobias Hahn
Dr. Mirko Weinert
Christina Tenbrock, LL.M.
Mathis Breuer
Ivan Dimitrov
Lars Baum
Carina Höfer, LL.M.
C. Thomas Becher, Dipl.-Ing.

List of all lawyers
Dr. Sandra Stolzenburg-Wiemer
Sebastian Kratzer
Franca Poll-Wolbeck
Valentin Wagner
Sven Krause, LL.M.
Ling-Ling Dorsch
Joscha Torweihe, LL.M. (LSE)
Max von Leitner
Franziska von der Decken
Moritz Voiß
Dr. Alexander Bothe
Moritz Lohr
Dr. Nico Schur
Lisa-Marie Rauschendorfer, Dipl.-Biochem.
Dr. Karsten Müller
Paul Raijmakers, LL.M. (Stellenbosch)
Dr. Alexander Lukas
Tamara Warzecha
Elisa In den Birken, LL.M. (Chicago)
Chiara Elena Prinz, LL.M.
Frederik Karl
Antonia Wilhelm
Simon Heilmann
Johanna Bandow, LL.M.
Daniel Nebenführ
Ha-Youn Joh
Laura Marie Amels

registered office: AG Essen PR 1320
VAT: DE 237204738

Admittance
Unless otherwise stated all German lawyers (Rechtsanwälte) of Hoyng Reimann Osterrieth Köhler Haft Monégier du Sorbier Partnerschaftsgesellschaft von Rechtsanwälten mbB are admitted as lawyers in the Federal Republic of Germany and belong to the Rechtsanwaltskammer Düsseldorf (www.rechtsanwaltskammer-duesseldorf.de).

Professional indemnity insurance
Professional indemnity insurance is held with the Allianz Versicherungs-AG, 10900 Berlin. The geographical scope of the insurance covers activities in the Member States of the European Union.

Professional Rules
• Federal Lawyers’ Act (Bundesrechtsanwaltsordnung – BRAO)
• Rules of Professional Practice for Lawyers (Berufsordnung für Rechtsanwälte – BORA)
• Regulations relating to accredited specialist lawyers (Fachanwaltsordnung – FAO)
• Lawyers’ Fees Act (Rechtsanwaltsvergütungsgesetz – RVG)
• Code of Conduct for European Lawyers (CCBE)
• Law regulating the activity of European lawyers in Germany (Gesetz über die Tätigkeit europäischer Rechtsanwälte in Deutschland – EuRAG)

HOYNG ROKH MONEGIER ESPAÑA S.L.U. (Madrid)

HOYNG ROKH MONEGIER ESPAÑA S.L.U.
C/ Príncipe de Vergara, 36, 5.º dcha.
28001 Madrid
T +34 91 521 85 86
F +34 91 522 30 40
E madrid@hoyngrokh.com

VAT: ESB02962751

Admittance
The attorneys of HOYNG ROKH MONEGIER ESPAÑA S.L.U. are registered with, respectively, the following professional organisations:
– All attorneys are registered with the Ilustre Colegio de Abogados de Madrid (the Madrid Bar Association) or the Ilustre Colegio de Abogados de Barcelona (the Barcelona Bar Association), respectively at C/ Serrano, 9-11, 28001 Madrid, Spain, T +34 914 369 900, www.icam.es and C/ Mallorca, 283, 08037 Barcelona, Spain, T + 34 936 011 212 www.icab.es.
– Industrial property agents are registered with the COAPI (Colegio Oficial de Agentes de la Propiedad Industrial) at C/ Montera, 13, 28013 Madrid, Spain, www.coapi.org, and are Authorized Representatives before the European Union Intellectual Property Office – EUIPO, at Avenida de Europa, 4, E-03008 Alicante, Spain, T +34 965 139 100, https://euipo.europa.eu/.

On the website of these organisations information can be found about the legislation and codes of conduct to which, respectively, attorneys and industrial property agents are bound and about the procedures available for filing a complaint.

Professional indemnity insurance
The attorneys and industrial property agents of HOYNG ROKH MONEGIER ESPAÑA S.L.U. are insured in accordance with the rules of their respective professional organisations. Professional indemnity insurance is also held with CNA Insurance Company with address at Strawinskylaan 703, 1077 XX Amsterdam, The Netherlands (through insurance broker Aon Professional Services, with address at Paalbergweg 2-4, 1105 AG Amsterdam, The Netherlands). Details re. the coverage of HOYNG ROKH MONEGIER ESPAÑA S.L.U. can be provided upon request. The geographical scope of the insurance covers activities in the Member States of the European Union. Consequently it satisfies or exceeds the requirements of Section 21 of the Code of Conduct of Spanish Lawyers.

Professional Rules
• Royal Decree 658/2001 by which the General By-law of the Spanish lawyers is approved
• Act 34/2006, of October 30, governing admission to the professions of lawyer and court solicitor
• Act 2/2007, of March 15, of professional partnerships
• Royal Decree 1331/2006, of November 17, regulating the special labour relationship of lawyers in individual or collective law firms
• Deontological Code for the Spanish Lawyers
• Code of Conduct for European Lawyers (CCBE)
• Charter of the Barcelona Bar Association
• Charter of the Madrid Bar Association

Any assignment given to (any person of) the Madrid office of HOYNG ROKH MONEGIER shall only be accepted and performed by HOYNG ROKH MONEGIER ESPAÑA S.L.U. (and, consequently, not be accepted and performed by another entity of HOYNG ROKH MONEGIER).

HOYNG ROKH MONEGIER SAS (Paris)

HOYNG ROKH MONEGIER SAS
33, rue Vivienne
75002 Paris
France
T +33 1 40 69 01 69
F +33 1 40 69 01 79
E paris@hoyngrokh.com
VAT No.: FR 20 529 291 205

The website has been submitted to the Paris Bar Association (“Ordre des Avocats du Barreau de Paris”).
The website, accessible from the URL www.hoyngrokhmonegier.com is published by HOYNG ROKH MONEGIER, located at Avenue des Nerviens 9-31 (Nerviërslaan 9-31), 4th Floor B-1040 Brussels, Belgium.
HOYNG ROKH MONEGIER AARPI is an Association d’Avocats à Responsabilité Professionnelle Individuelle.

The European patent attorneys of HOYNG ROKH MONEGIER AARPI are registered with the Institute of Professional Representatives before the European Patent Office (EPI) (Bayerstrasse 83, 80335 Munich, Germany, T +49 89 242052 0, E info@patentepi.com , http://www.patentepi.com).
The Editor of this Website is Ms Sabine Agé, Partner HOYNG ROKH MONEGIER.

The company that provided the design concept is Unlimited Group; Unlimited House, Great Pulteney Street, London W1F 9NB, England

Video Credits: Getty/ Yuichiro Chino

Technical implementation and maintenance by: Die Medialen GmbH, Colmantstraße 39, 53115 Bonn, Germany; www.diemedialen.de

The company providing the hosting services is: SAS OVH, 2 rue Kellerman, 59100 Roubaix France, Code APE 6202A – N° TVA: FR 22 424 761 419

The website is strictly limited to personal use by its users.

The website and any documents, information and data provided therein are intended to provide general information relating to HOYNG ROKH MONEGIER SAS and its areas of business and cannot be regarded or interpreted as providing legal advice and/or as a canvassing, a solicitation and/or an offer of services.